UNIT SECRETARY Skillsheet

CLERICAL SUPPORT
Make up assignment sheets for staff
                             
Prepare surgical check list
                             
Initiate consent forms
                             
Assist/arrange outside transportation for patients
                             
Complete diet list
                             
Copy patient documents
                             
Schedule patient for diagnostic procedure/appointments
                             
Schedule surgeries for inpatient as requested
                             
Make patients appointments for follow-up care after discharge
                             
Serve as key operator for office equipment
                             
DATA COLLECTION AND MAINTENANCE
Maintain census
                             
Maintain log of patients data
                             
Assist with collecting data for Acuity purposes
                             
File data
                             
Research patient data
                             
DUTIES
Participate in intershift communications
                             
Serve as an information resource center
                             
Answer telephone
                             
Answer patient's intercom
                             
Post staff assignments and duties
                             
Maintain Patient care Kardex
                             
Notify consulting physician
                             
Apply communication stickers on M.R. and Patient room
                             
Communicate & coordinate patient discharge info. To appropriate departments
                             
Transmit Fax Information
                             
Assist with calling/coordinating Code Blue Events
                             
Notify clergy per patients request
                             
Notify coroner's when needed
                             
Notify mortuary for deceased patients
                             
INVENTORY CONTROL
Batch central supply charge slips
                             
Inventory and re-order treatment supplies
                             
Inventory and order nourishment supplies
                             
Maintain inventory of floor equipment
                             
Inventory and order clerical supplies
                             
PATIENT RECORDS
Assemble and stock Medical Record packets
                             
Prepare M.R. upon admission
                             
Label M.R. holder with patient & MD info.
                             
Make Medical Records available to health care team
                             
Request/pull old (M.R.) charts
                             
Post diagnostic reports
                             
Daily maintenance of Medical Records
                             
Protect confidentiality of Medical Records
                             
Re-copy medication profiles
                             
Disassemble Med Records at discharge
                             
PHYSICIAN ORDERS
Scan the order sheet for stat order
                             
Notify staff regarding any stat orders
                             
Order immediate equipment needs
                             
Verify questionable orders
                             
Transfer data to Kardex system
                             
Transfer data to Med profile
                             
Submit completed diagnostic requisition
                             
Complete treatment requests
                             
Select approp. Preps for procedures and post appropriate reminders in Kardex and Med profile
                             
Complete requisitions for diagnostic procedures
                             
Log diagnostic procedures requested in log book
                             
Complete requisition for diet change
                             
Flag med records with new orders
                             
Date, time and obtain all signatures
                             
PROFESSIONAL RESPONSIBILITIES
Maintain CPR Certification
                             
Attend ongoing education
                             
Attend committee meetings
                             
Assist in orientation of new staff
                             
Participate in community functions sponsored by the hospital
                             
Attend staff meetings
                             
SAFE ENVIRONMENT
Monitor hazardous waste
                             
Respond to Code Red
                             
Maintain clean work area
                             
Control traffic in patient care unit
                             
Identify persons entering unit
                             
Assist with infection control
                             
Participate in "disaster preparedness"
                             
Prepare work orders for repairs
                             
UNIT-SPECIFIC DUTIES
Apply I.D. Band to patients arm
                             
Review time cards & edit against time sheet
                             
Assist with staffing
                             
Verify medication order against Med profile daily
                             
Record patient charges
                             
Prepare Birth Certificate forms
                             
Register patient's names for childbirth classes
                             
Assemble teaching materials for special classes
                             

 

SUPPLEMENTAL  
 

CPR Certification

Isolation Procedures

Knowledge of other languages

Yes No